> ## Documentation Index
> Fetch the complete documentation index at: https://docs.fieldtime.gaitools.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Speed Up Time Entry with FieldTime Favorite Projects

> Save your most-used project, phase, and task combinations as Favorites to clock in or log hours with a single tap instead of filling dropdowns each time.

Favorite Projects are saved shortcuts that store a complete time-entry assignment — project, phase, task, and labor classification — under a name you choose. Instead of navigating four dropdowns every time you start a shift or log hours, you tap a single favorite and all fields fill in for you. They are especially useful on busy job sites where you rotate between the same two or three assignments every week.

<Tip>
  Create one favorite per regular job site assignment so clocking in takes one tap. A name like "Site A – Inspection" or "Admin – Training" makes it easy to spot the right one at a glance.
</Tip>

## What a Favorite Stores

Each favorite saves:

| Field                                  | Required                       |
| -------------------------------------- | ------------------------------ |
| Favorite name (your label)             | Yes                            |
| Project                                | Yes                            |
| Phase                                  | Yes, if the project has phases |
| Task                                   | Yes, if the phase has tasks    |
| Labor Classification                   | Yes                            |
| Notes (optional reminder for yourself) | No                             |

If a project, phase, task, or classification you saved is later deactivated by your administrator, FieldTime marks the favorite as **Unavailable** with a red badge explaining the reason. You will need to update the favorite before it can be used again.

## Adding a Favorite

<Steps>
  <Step title="Open Favorite Projects">
    Navigate to **Favorite Projects** in the main menu. The page lists all your current favorites in a searchable table.
  </Step>

  <Step title="Tap Create Favorite">
    Click the **Create Favorite** button in the top-right corner. A slide-out panel opens on the right.
  </Step>

  <Step title="Give it a name">
    Enter a descriptive **Favorite Name** — this is what you'll see in the quick-select list when clocking in or logging hours (up to 100 characters).
  </Step>

  <Step title="Choose project, phase, and task">
    Select your **Project** from the dropdown. If the project has phases, a **Phase** dropdown appears automatically. If the selected phase has tasks, a **Task** dropdown appears next. Only projects assigned to you are shown.
  </Step>

  <Step title="Pick a labor classification">
    Select your **Labor Classification**. The dropdown is scoped to classifications permitted on the selected project — the same set you'd see on the Punch Clock or Manual Entry form.
  </Step>

  <Step title="Add notes (optional)">
    Use the **Notes** field for any reminder you want to attach — for example, a contract number or a note about when to use this favorite.
  </Step>

  <Step title="Save">
    Click **Save Favorite**. The new favorite appears in the table immediately.
  </Step>
</Steps>

## Using a Favorite to Clock In or Log Hours

<Tabs>
  <Tab title="Punch Clock (non-exempt)">
    After tapping **Clock In**, the assignment form that appears in the active-shift banner includes a **Favorites** selector. Choose your favorite from the list — the Project, Phase, Task, and Labor Classification fields fill in automatically. Tap **Confirm Assignment** to lock in the selection and start tracking time against that project.
  </Tab>

  <Tab title="Manual Entry (exempt)">
    On the Time Entry page, select your favorite from the **Favorites** picker at the top of the Create Time Entry form. All four assignment fields pre-fill instantly. Adjust the date, hours, and meal breaks as needed, then tap **Create Entry**.
  </Tab>
</Tabs>

## Managing Your Favorites

All your favorites are listed in the Favorite Projects table, which supports full-text search across name, project code, project name, phase, task, classification, and notes.

<CardGroup cols={2}>
  <Card title="Edit a favorite" icon="pencil" href="/time-tracking/favorite-projects">
    Click the pencil icon on any row to reopen the slide-out panel with the saved values pre-filled. Change any field and click **Save Favorite** to update it. You might do this if you are reassigned to a different phase of the same project.
  </Card>

  <Card title="Delete a favorite" icon="trash" href="/time-tracking/favorite-projects">
    Click the trash icon on any row. A confirmation prompt appears before the favorite is permanently removed. Deleting a favorite has no effect on any time entries that were previously created using it.
  </Card>
</CardGroup>

You can have as many favorites as you need, and the search bar makes it easy to find the right one even with a long list.