Report access is controlled by role. Admins can run every report for any employee or project. Project Managers can run all reports but results are scoped to the projects they manage. Payroll staff have access to all payroll and compliance reports across the organization. Employees do not have access to the Reports section — they see their own compliance findings directly on their timesheets.
Report categories
FieldTime organizes its 20 reports into five categories, each addressing a distinct operational workflow.Payroll Processing
Weekly Payroll Summary — ST/OT/DT hours per employee per project with classification breakdown.Direct vs. Indirect Hours — Hours split by project type (direct/indirect) per employee with utilization percentage.Classification Hours Breakdown — Total hours by labor classification code across all employees and projects.
Prevailing Wage
Prevailing Wage by Project — Hours by project × classification × DIR determination period for direct projects.DIR Determination Reference — Active direct projects mapped to their applicable DIR period code, effective date, and expiration date.Certified Payroll — Per-employee, per-project hours by classification for a given week, ready for DIR certified payroll statements.
Compliance Controls
Overtime Exceptions — All OVERTIME-category findings, filterable by employee and severity.Meal Break Exceptions — All MEAL_BREAK-category findings for a date range.Compliance Findings Summary — Full cross-category view of all findings, filterable by category and severity.Unresolved Findings — Open findings across all employees, sorted by days outstanding.
Approval & Audit
Timesheet Status — Every timesheet in a date range with its current workflow status, step, and submission/approval timestamps.Pending Approvals — Timesheets waiting for action, grouped by workflow status.Approval Cycle Time — Days from submission to final approval, with revision counts.Late Submissions, Missing Timesheets, Amendment Log, Punch Clock Audit Log.
Project / Cost Management
Project Hours Summary — Hours by project → phase → task in an indented tree view.Employee × Project Matrix — Cross-tab of every employee against every project, with row and column totals.Phase / Task Utilization — Hours and employee counts by phase and task across all projects.
Running a report
Select a report from the sidebar
Open Reports from the main navigation. The left sidebar lists all 20 reports organized by category. Click any report name to activate it — the filter bar above the results area updates automatically to show the filters relevant to that report.
Set your date range or filters
Most reports require a Week Start date (Monday of the target week). The week end defaults to the following Sunday and adjusts automatically when you change the week start. Some reports accept an optional Week End override if you want to span multiple weeks.Optional filters — Employee, Project, Status, Severity, and Category — appear only when they are relevant to the selected report. Leave any optional filter blank to include all values.The Punch Clock Audit Log uses a free-form Start Date / End Date range instead of a week selector, because punch events often span multiple weeks.
Click Run Report
Click the Run Report button in the top-right corner of the report area. FieldTime fetches the latest data and renders it in a scrollable table. Large result sets are displayed inline — use horizontal scroll if the table extends past the viewport.
Export to CSV
Once results are loaded, the Export CSV button appears next to Run Report. Click it to download a flat CSV file. Each row in the export corresponds to one row in the on-screen table. Some columns that display combined information on screen (such as employee name with ID, or project with code) may appear as combined text in the CSV — use your spreadsheet application’s text-to-columns feature to split them if needed.
Compliance findings reports
The Compliance Controls reports give managers and payroll staff visibility into the full state of compliance across the workforce — not just their own timesheets.- Overtime Exceptions and Meal Break Exceptions show findings for a specific week, with employee, project, description, severity, and resolution status columns.
- Compliance Findings Summary adds a Category column and a Rule Code column so you can filter to a specific rule (for example, all
FIRST_MEAL_MISSEDfindings across the organization for the month). - Unresolved Findings shows every open finding with a Days Open counter that turns red after 7 days, helping you identify stale items before they become payroll problems.
Timesheet status report
The Timesheet Status report shows every timesheet in the selected date range alongside its current workflow step, submission timestamp, and final approval timestamp. Use this report to:- Identify timesheets that have not been submitted by the payroll deadline.
- Confirm that all timesheets for a pay period are in
APPROVEDorLOCKEDstatus before running payroll. - Spot timesheets stuck in
IN_REVIEWorREVISION_REQUESTEDthat need follow-up.
DRAFT to see only timesheets that employees have not yet submitted.
Vantagepoint batch export
FieldTime generates a weekly batch export for Deltek Vantagepoint that contains approved and locked timesheet data formatted for VP’s time-entry import. The batch export is available from Admin → Vantagepoint Sync → Batch Export.Select the export week
Choose the Monday of the week you want to export. Only timesheets in
APPROVED or LOCKED status are included.Review the export preview
FieldTime displays a summary of the timesheets and total hours that will be included before you finalize the export.
The Vantagepoint batch export respects the VP WBS1, WBS2, and WBS3 codes stored on each project phase and task. Ensure project phases are synced from Vantagepoint before generating an export so that all time entries map to valid VP cost codes. Entries with missing WBS codes are flagged in the export preview.
PDF timesheet export
You can export any individual timesheet as a PDF for recordkeeping, client billing packages, or DIR certified payroll submissions.Open the timesheet
Navigate to the employee’s timesheet for the target week (your own, or any employee’s if you are an admin or PM).