Weekly structure
Each timesheet covers exactly one calendar week, from Monday through Sunday. The weekly grid on the Timesheet page shows a column for each day alongside rows for your time worked (punch or manual entries) and any leave categories your firm uses (PTO, Holiday, Jury Duty, etc.).- Time Worked rows — each row represents a distinct time entry linked to a project, phase, task, and labor classification.
- Leave rows — hours entered against leave categories such as PTO or Holiday. These appear as separate line items in the timesheet summary and count toward your weekly total.
- Daily and weekly totals — the grid computes totals per day and across the full week, including overtime and double-time breakdowns where applicable.
Timesheet statuses
A timesheet moves through a defined sequence of statuses from the moment you start entering time until payroll closes the record.Draft
The timesheet is open and editable. You can add, edit, and delete time entries freely. No approvers have seen it yet. This is the default state for the current week.
Submitted
You have run the compliance audit, resolved all errors, signed the employee certification, and clicked Submit for Approval. The timesheet is now read-only for you and is waiting for the first approver in the workflow.
In Review
The timesheet is actively moving through the approval workflow steps. Project Manager line approvals may be in progress, or the timesheet has advanced past step one and is waiting on the next approver.
| Status | Meaning |
|---|---|
| Rejected | An approver has rejected the timesheet outright. The status returns to your queue for correction and resubmission. |
| Revision Requested | An approver has asked for specific changes. The timesheet is unlocked so you can make edits, then resubmit. |
Relationship between time entries and timesheets
Time entries are the individual records you create by clocking in and out (punch entries) or by entering hours directly (manual entries for exempt employees). A timesheet is the container that groups all of your entries for a given week into one reviewable, approvable document.- Each time entry belongs to exactly one week, and therefore exactly one timesheet.
- When you submit a timesheet, FieldTime snapshots the state of every linked entry. Subsequent edits during a revision cycle are tracked and shown to approvers as before/after diffs.
- Leave entries (PTO, Holiday, etc.) are linked to the same timesheet and appear in the approval view alongside your worked time.
Compliance audit gate
Before you can submit a timesheet, you must run the Compliance Audit from the timesheet page. The audit checks for overtime threshold violations, missing meal breaks, classification gaps, and other rule-based findings. All errors must be resolved before the Submit button appears. If you edit the timesheet after running the audit, the gate resets and you must run the audit again.Next steps
Submitting a Timesheet
Step-by-step instructions for running the audit, certifying, and submitting your timesheet for approval.
Approvals
How the multi-step approval workflow works and what each approver role does.