Finding categories
FieldTime groups every compliance finding into one of four categories so you can filter and prioritize issues quickly.OVERTIME
Flags California §510 daily overtime (over 8 hours), daily double-time (over 12 hours), weekly overtime (over 40 punched hours), and 7th-consecutive-day rules. Shifts that span midnight are automatically split at 00:00 Pacific so hours land on the correct calendar day.
MEAL_BREAK
Tracks first and second meal break obligations under California Labor Code §512. Findings are generated when a required 30-minute break was missed, taken too briefly (under 30 minutes), or when a waiver is on file. See Meal Breaks for the full rule set.
PREVAILING_WAGE
Generated for every time entry on a prevailing wage project. Prompts the payroll team to verify the employee’s hourly rate against the applicable DIR determination and flags Saturday, Sunday, and holiday premium requirements — as well as night shift differentials and zone pay reminders. See Prevailing Wage for details.
DCAA
Informational warnings generated when a time entry is recorded more than three calendar days after the date of work. DCAA timekeeping standards require same-day or next-day recording of time charges. These findings do not block submission but should be addressed before payroll runs.
Severity levels
Each finding carries one of three severity levels that determine whether the timesheet can be submitted.| Severity | Color | Meaning | Blocks submission? |
|---|---|---|---|
ERROR | Red | A rule violation that must be resolved — for example, a missed California meal break that triggers mandatory premium pay, or daily double-time that must be reclassified before payroll runs. | Yes |
WARNING | Amber | A condition that warrants review but does not block submission — for example, a DCAA late-entry notice or an informational project-switch note. | No |
NOTICE | Blue | An informational flag generated on prevailing wage entries — for example, a DIR rate appendix reminder or a night-shift differential calculation. No action is required unless the underlying rate is incorrect. | No |
How findings appear on your timesheet
When you open a timesheet week, FieldTime automatically runs the compliance audit in the background. Any open findings appear in the Compliance panel beneath the time entry grid.Review the finding
Each finding shows the rule code, a plain-language description of the violation, and a suggested fix. Read the description carefully — it includes the specific date, hours worked, and the applicable rule that was triggered.
Correct or acknowledge the issue
If you can fix the underlying time entry (for example, add a meal break that was omitted), edit the entry and re-run the audit. FieldTime will clear the finding automatically if the correction resolves the violation.
Resolve the finding
If the finding reflects an approved exception or a situation you have already handled outside FieldTime, select Accept or Dismiss to mark it resolved. Resolved findings are kept in the audit trail but no longer block submission.
Every finding resolution — whether accepted, dismissed, or cleared by a corrected entry — is permanently recorded in the audit log with the resolver’s identity, timestamp, and action taken. This audit trail satisfies SOX 404, DCAA, and DIR certified payroll requirements.
Re-running the audit
The audit runs automatically when you save a time entry. If you edit an entry after the audit has already run, FieldTime detects the change and marks the timesheet as needing a fresh audit. You can also trigger a manual audit at any time by clicking Run Audit in the Compliance panel. The engine clears all prior open findings and regenerates a current snapshot — previously-resolved findings are preserved so the audit trail remains intact.Related pages
Meal Breaks
California §512 rules, first and second meal break thresholds, premium pay, and how to record a mutual-consent waiver.
Prevailing Wage
DIR prevailing wage determinations, labor classifications, Saturday/Sunday/holiday premiums, and project setup.
Annual policy attestation
FieldTime requires all employees to complete an annual policy attestation before they can submit timesheets for the new policy year. The attestation presents the exact certification text — including the federal false-statements notice under 18 U.S.C. § 1001 — and records the employee’s IP address, browser, and the policy version in an immutable attestation record. If your attestation has lapsed, FieldTime will prompt you to re-attest when you next open a timesheet. Contact your administrator if you need a copy of the attestation text you signed.