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FieldTime connects directly to your Deltek Vantagepoint instance and pulls the project hierarchy, employee roster, firm data, and prevailing wage determinations your inspection team needs for accurate time entry. Once configured, the integration runs on a schedule so your data stays current without manual upkeep.

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What syncs from Vantagepoint

FieldTime pulls the following data from Vantagepoint on every sync cycle:

Firms

Client and vendor firm names, client indicators, vendor indicators, and statuses.

Organizations

Organization codes, names, and active/inactive statuses.

Employees

Employee roster including names, titles, divisions, employment type, and supervisor assignments.

Projects

Active projects with dates, project managers, client assignments, and project codes.

Project Phases (WBS2)

Phase-level work breakdown structure for each synced project that has sub-level enabled.

Project Tasks (WBS3)

Task-level work breakdown structure for each synced phase that has sub-level enabled.

Project PWDs

Prevailing wage determinations (PWDs) for each synced project, used to apply the correct labor classification rates.
Employee roles, supervisor assignments, and project manager assignments are controlled in Vantagepoint. Changes take effect after the next sync.

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Sync frequency and scheduling

Each data type has its own configurable sync frequency. You can set any endpoint to sync as often as every hour or as infrequently as once a week. The available intervals are 1, 2, 3, 4, 6, 8, 12, 24, 48, 72, and 168 hours. When automatic sync is enabled, FieldTime’s scheduler triggers each endpoint according to its individual frequency setting. You do not need to do anything once automatic sync is configured — FieldTime picks up changes from Vantagepoint on the next scheduled run.

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Using the VP Sync Manager

The VP Sync Manager is the Admin panel section where you connect to Vantagepoint, configure sync schedules, and monitor sync history. Navigate to Admin → VP Sync to open it.

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Connecting to Vantagepoint

Before any syncs can run, you must provide your Vantagepoint API credentials:
1

Open Admin → VP Sync

In the FieldTime Admin panel, select the VP Sync tab.
2

Enter your credentials

Fill in the following fields:
  • Base URL — your Vantagepoint API root (e.g., https://your-vp-host/api/v1)
  • Username and Password — the Vantagepoint service account credentials
  • Client ID and Client Secret — the OAuth client registered in Vantagepoint for FieldTime
  • Integrated Database — the name of the Vantagepoint database to connect to
3

Test and save

Click Test & Save Credentials. FieldTime will attempt to authenticate with Vantagepoint and display the connection status, auth strategy, and token expiry once successful.

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Configuring automatic sync

Once connected, scroll to the Sync Configuration section:
  1. Check Automatic sync enabled to activate the scheduler.
  2. For each data type (Firms, Organizations, Employees, Projects, Phases, Tasks, Project PWDs), check the endpoint’s toggle to include it in automatic sync and choose a frequency from the dropdown.
  3. Optionally enable Email on sync failure and enter a notification email address to receive alerts if any sync run fails.
  4. Click Save Settings.

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Running a manual sync

Each endpoint section in the VP Sync Manager includes two buttons:
  • Dry Run — fetches data from Vantagepoint and shows you exactly what would be created, updated, or skipped without writing anything to FieldTime. Use this to preview changes before committing.
  • Sync Now — runs a full sync for that endpoint immediately, writing all changes to FieldTime.
After a sync completes, the results panel shows the number of records fetched, created, updated, skipped, and any errors. For large datasets (projects, phases, tasks, firms), the sync runs asynchronously and the Recent Runs table updates automatically every 15 seconds until the run finishes. You can cancel a running sync by clicking Cancel Run in the progress banner. Endpoint controls are disabled while a sync is in progress for that endpoint.

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Monitoring sync history

The Recent Runs table at the bottom of the VP Sync Manager shows the last 20 sync runs across all endpoints. Each row displays:
ColumnDescription
StartedDate and time the run began
TypeWhich endpoint and whether it was automatic, manual, or a dry run
Statuscompleted, partial, running, or failed
FetchedRecords retrieved from Vantagepoint
CreatedNew records written to FieldTime
UpdatedExisting records updated in FieldTime
SkippedRows ignored (e.g., already up-to-date)
ErrorsRecords that could not be processed
Each endpoint section also shows the timestamp of the last completed sync and an estimated run time based on recent history.

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Prevailing wage (PWD) sync

Prevailing wage determinations are synced per project from Vantagepoint. When employees select a project for time entry, FieldTime uses the project’s synced PWDs to populate the correct labor classification options and apply the applicable prevailing wage rates. Run the Project PWD Sync any time wage determinations change in Vantagepoint to keep labor rates current.

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Exporting time to Vantagepoint

After timesheets are final-approved, you can export time data back to Vantagepoint for payroll processing using the VP Export feature. The export sends approved time entries — with project, phase, task, and labor classification detail — to Vantagepoint so they can flow into payroll without manual re-entry.
If a project or employee is missing from FieldTime, check that it exists and is active in Vantagepoint before triggering a manual sync. Inactive or missing records in Vantagepoint will not be created in FieldTime.