Manual entries are attached to your weekly timesheet. Submit your timesheet at the end of each week for approval. See Timesheets for the full submission flow.
Creating a Time Entry
1
Open the Time Entry page
Navigate to Time Entry in the main menu. You’ll see the Create Time Entry form on the left and this week’s entries listed on the right.
2
Select your project
Choose a project from the Project dropdown. Projects are grouped by type — Direct, Indirect, and Administrative — and filtered to only show the projects assigned to you. Selecting a project automatically pre-fills the phase if there is a default, and narrows the available labor classifications.
3
Choose phase and task
Select a Phase and, if applicable, a Task. Both fields are required when the project has phases and tasks configured. A red asterisk (*) marks required fields.
4
Enter the date and hours
Set the Start Date for the entry. If you know your exact clock-in and clock-out times, enter them in the optional Start Time and End Time fields — FieldTime will calculate Hours Worked for you automatically. If you prefer, leave the time fields blank and type the hours directly (in 0.25-hour increments).
5
Record meal breaks (if applicable)
By default, the form includes a Meal 1 section. Enter the start and end times for your break. If you had no meal break, check No meal break. For shifts over 10 hours, check Add second meal break to log a second break.
6
Select labor classification
Choose your Labor Classification. The dropdown is scoped to classifications permitted on the selected project. Prevailing-wage classifications are labeled in amber; non-prevailing-wage (straight-time) classifications are labeled in gray.
7
Add notes (optional)
Enter any relevant notes in the Notes field. Notes appear in the timesheet entry detail and are visible to your manager during review.
8
Save the entry
Tap Create Entry. The entry appears immediately in the week’s entry list on the right side of the screen.
Overnight Shifts
If your end date is later than your start date, FieldTime displays an Overnight shift indicator showing the date span (e.g.,2025-04-21 → 2025-04-22). Hours and meal breaks are calculated across the date boundary automatically.
Viewing Entry and Day Totals
The entry list on the right side of the screen shows all entries for the current week, grouped with a Daily Summary footer. Each day’s total is highlighted in amber if it exceeds 8 hours.- Entry total — shown in the Hours column for each row. If you entered clock times, this is the gross time minus any meal breaks.
- Week total — displayed at the top of the entry list. Includes all entries across Monday–Sunday for the current week.
Editing an Existing Entry
Tap the Edit link on any entry in the weekly list. The form on the left switches to Edit Time Entry mode and pre-fills all fields from that entry. Make your changes, then tap Update Entry. Tap Cancel to discard changes and return to the create form. You can also Delete an entry directly from the list. A confirmation prompt appears before the entry is permanently removed.Transferring Entries to Your Timesheet
Once you have added all your entries for the week, transfer them to your timesheet for compliance review and approval.1
Review the week total
Check the Week of … Entries panel to make sure all entries are correct and the week total looks right.
2
Tap Transfer Entries to Timesheet
Click the Transfer Entries to Timesheet → button in the blue panel at the bottom of the entry list.
3
Continue on the Timesheet page
FieldTime consolidates your entries and redirects you to the Timesheet page for that week, where you can run the compliance audit and submit for approval.