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FieldTime gets you from sign-in to submitted timesheet in just a few minutes. This guide walks you through your very first session — signing in, orienting yourself on the dashboard, recording time, and sending your timesheet through the approval chain. Follow each step in order and you’ll be fully set up before your first break.
Your admin assigns you to projects in Vantagepoint or directly in FieldTime. If you don’t see a project listed when you try to record time, contact your admin before logging hours.
1

Sign In

Open your organization’s FieldTime URL in any modern browser and enter your work email address and password, then click Sign In.First time signing in? Your admin creates your account and sends you a temporary password. The moment you sign in with that temporary password, FieldTime detects that a password change is required and redirects you to the Change Password screen before you can go anywhere else. Choose a strong password, confirm it, and submit. You’ll land on your dashboard immediately after.Forgot your password? Click Reset Password on the login page. Enter your work email address and follow the link in the email you receive.
Bookmark your FieldTime URL after your first login so you don’t have to look it up each morning.
2

Understand Your Dashboard

After signing in you land on your Dashboard. What you see depends on your role and employment type.
If you are a non-exempt employee, your dashboard shows a Punch Clock shortcut card. FieldTime routes non-exempt employees directly to the Punch Clock because your hours are tracked by actual clock-in and clock-out events, not by entering a number. If you have any timesheets that need revision, an amber Timesheet Revision Needed banner appears above the shortcut — click Fix Revision to address it before starting new entries.
3

Clock In or Enter Time

How you record time depends on your employment type, which your admin sets when they create your account.
Non-exempt employees use the real-time Punch Clock at /punch (click Punch Clock in the sidebar).
  1. Click Clock In. Your shift timer starts immediately.
  2. An assignment form appears inside the active-shift banner. Select your project (type to filter the list), then select a phase and task if your project has them.
  3. Select your labor classification — this determines whether prevailing-wage overtime rules apply to your shift.
  4. Click Confirm Assignment.
Once assigned, FieldTime shows you a live elapsed timer and a real-time CA Labor Code §512 meal break countdown. When you are within 30 minutes of the 5-hour meal break deadline the banner turns amber; at the deadline it turns red and a one-hour premium is triggered.During your shift:
  • Click Start Meal Break when you begin your unpaid meal period. Click End Meal Break when you return.
  • If you move to a different project mid-shift, click Switch Project — FieldTime ends the current punch and opens a new one at the same instant. The shift counts as continuous for §512 purposes.
  • To add shift notes that carry over to your timesheet, use the Notes field in the active-shift banner.
When you are done for the day, click Clock Out and confirm. FieldTime will warn you if you try to clock out while on a meal break or before assigning a project.
Ending a meal break before 30 minutes have elapsed means the break does not satisfy California Labor Code §512. FieldTime displays a warning dialog — read it carefully before you confirm returning to work.
4

Submit Your Timesheet

Navigate to Timesheets in the sidebar (path /timesheet). FieldTime shows your current week by default; use the week navigation arrows to move between weeks.The timesheet page shows:
  • A weekly grid with your time entries grouped by day
  • A Compliance Panel that flags any CA Labor Code issues — missing meal breaks, overtime thresholds, or entries without a labor classification
  • A summary table of total hours by project, phase, and task
Before you can submit, FieldTime runs a compliance check. If the Compliance Panel shows any findings, review each one. Some findings block submission (shown in red); others are warnings you must acknowledge (shown in amber).When you are ready:
  1. Click Submit Timesheet (or Submit for Review if this is a revision).
  2. Read the certification statement — it affirms that your hours represent all time worked, are accurate to the project, phase, and task shown, and that you understand the records may support government contract billings.
  3. Check the acknowledgment box and click Certify & Submit.
FieldTime records the exact certification text you saw at the moment of submission as part of the permanent audit trail.
You cannot edit time entries after submitting your timesheet unless a reviewer sends it back for revision. Double-check your entries and resolve all compliance findings before you certify.
5

Track Approvals

After you submit, your timesheet enters a three-tier approval chain. You can follow its progress any time by returning to Timesheets and checking the status badge in the week header.The approval path:
  1. Project Manager reviews individual time entries. They can approve entries, flag issues, or reject individual lines.
  2. Supervisor reviews the full weekly timesheet. They can approve it or request a revision with a comment.
  3. Payroll gives final approval and locks the timesheet before syncing to Vantagepoint.
If a revision is requested: An amber Timesheet Revision Needed banner appears on your dashboard. Click Fix Revision to open the entry editor, make the requested changes (the reviewer’s comment is shown), and resubmit. The timesheet re-enters the approval chain from the top.
FieldTime sends email notifications at each approval step. Check your inbox — or ask your admin to verify that notifications are enabled for your account under Admin → Notifications.