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This guide walks you through your first day in FieldTime. By the end you will have signed in, confirmed your profile, recorded your first time entry on the punch clock, and submitted a complete timesheet for your supervisor’s review. The whole process takes under ten minutes.
FieldTime is available as a mobile progressive web app (PWA) — no app-store download required. Open your firm’s FieldTime URL in Chrome or Safari on your phone, tap Add to Home Screen, and you get a full native-app experience including offline support and push notifications. Your admin can share the exact URL and setup instructions.
1

Sign In

Navigate to your firm’s FieldTime URL (for example, https://fieldtime.yourfirm.com) in any modern browser.On the sign-in screen:
  1. Enter your work email address — this is the same email your IT or payroll team used when they created your FieldTime account.
  2. Enter your password and click Sign In.
If you have never signed in before, your administrator may have sent you a temporary password or a password-setup link. Check your work inbox for an email from FieldTime or your IT team.
Forgot your password? Click Forgot your password? below the Sign In button. Enter your work email and FieldTime will send a reset link. The link expires after a short window, so use it promptly.
After 5 consecutive failed sign-in attempts your account will be locked for 15 minutes as a security measure. If you are locked out, wait for the lockout window to expire or contact your FieldTime administrator to unlock the account immediately.
Once you sign in successfully, FieldTime redirects you to the Dashboard (or directly to the Punch Clock if you have no pending timesheet revisions).
2

Set Up Your Profile

Before you start tracking time, take a moment to confirm your profile settings and configure your notifications.Navigate to Settings (the gear icon in the sidebar or top navigation).From the Settings page you can:
  • Change your password — Enter your new password and confirm it, then click Update Password. You will be prompted to do this on first sign-in if your admin flagged your account as requiring a password change.
  • Enable notifications — Turn on Browser Notifications, Email Notifications, or Mobile Push Notifications so you receive alerts when a timesheet needs your attention or when a supervisor requests a revision.
If you are a non-exempt (hourly) employee, you will also see a Meal-Break Waiver section. If your firm allows you to voluntarily waive your 30-minute meal break on shifts longer than 5 hours, you can sign a standing waiver here. Read the consent text carefully before signing.
Click Save Preferences when you are done. Your settings take effect immediately.
3

Clock In for the First Time

FieldTime’s punch clock is the fastest way to start recording time against a project.Navigate to Punch Clock in the main navigation (or you may land here automatically after sign-in).For non-exempt (hourly) employees:
  1. Select a Project from the dropdown. Projects are grouped by type — Direct, Indirect, and Admin — and are limited to the projects your administrator has assigned to you.
  2. Select a Phase and Task if your project uses them.
  3. Select a Labor Classification if prompted (this captures your prevailing wage or work type for the day).
  4. Click Clock In.
FieldTime records your exact clock-in timestamp. The punch clock screen updates to show your running shift timer.When your shift ends, return to the punch clock and click Clock Out. FieldTime calculates your total hours, applies any applicable meal-break rules, and saves the entry to your timesheet for the current week.
If you forget to clock out, FieldTime will flag the open punch. Your supervisor or admin can close it for you from the Admin Panel, or you can correct it during the timesheet revision process.
For exempt (salaried) employees:Instead of a live punch timer, you see a manual entry form. Enter the hours you worked for each day of the week, select the project and phase, and click Save Entry. You can add multiple entries per day across different projects.
Your employment type (exempt or non-exempt) is configured by your administrator and determines whether you see the punch clock or the manual entry form. If you believe your setting is incorrect, contact your FieldTime admin.
4

Submit Your First Timesheet

At the end of the work week, review and submit your timesheet for approval.Navigate to Timesheet in the main navigation. You will see the current week’s timesheet populated with the time entries you have recorded.Review your entries:
  • Verify the hours, project codes, phases, and classifications on each entry look correct.
  • If you need to add a missed entry or correct an existing one, click the entry to edit it directly from the timesheet view.
Submit the timesheet:
  1. When you are satisfied with all entries, click Submit Timesheet.
  2. FieldTime locks the timesheet from further edits and routes it to your assigned project manager or supervisor for review.
Once submitted, you cannot edit your timesheet unless your supervisor sends it back to you for revision. If you spot a mistake after submitting, reach out to your supervisor and ask them to request a revision.
What happens next:Your timesheet moves through the approval workflow automatically:
  1. Project Manager review — your PM reviews and approves the entries on their project.
  2. Supervisor review — your supervisor does a final check and approves the timesheet.
  3. Payroll approval — the payroll team gives final sign-off and exports your hours to Deltek Vantagepoint.
If anyone in the chain requests a revision, you will receive a notification and see a highlighted banner on your Dashboard. Click Fix Revision, correct the flagged entries, and resubmit.
Check your Dashboard at the start of each workday. Any timesheets needing your attention — revisions, pending submissions, or missed weeks — surface there automatically.