FieldTime Admin Settings and Configuration

FieldTime’s settings are split into two areas: account-wide configuration accessible only to admins, and personal preferences available to every user. Admin settings live inside the Admin panel and control how FieldTime connects to Vantagepoint, when data syncs, what notifications employees receive, and how security policies are enforced.

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Accessing admin settings

The admin settings are spread across tabs in the Admin panel. Navigate to Admin in the sidebar and click the relevant tab:

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Vantagepoint credentials

FieldTime connects to Deltek Vantagepoint using OAuth 2.0 credentials. You must save valid credentials before any VP sync can run.

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Saving credentials for the first time

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Rotating or removing credentials

When credentials are saved, a Disconnect button replaces the form. Click Disconnect to remove the stored credentials. You can then enter new credentials using the form that reappears. All sync runs are disabled while FieldTime is disconnected.

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VP Sync settings

After credentials are saved, configure which Vantagepoint endpoints sync automatically and how often each one runs.

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Enabling automatic sync

In the Sync Configuration section, check Automatic sync enabled to activate the scheduler. When unchecked, no automatic syncs run — only manual syncs triggered from the VP Sync tab or from individual project rows in Assignments.

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Per-endpoint frequency

Each endpoint has its own enable toggle and frequency selector. Enable only the endpoints your workflow depends on. Frequency options range from every 1 hour to every 168 hours (weekly). For most firms, syncing Employees and Projects every 24 hours is sufficient. Sync Project Phases, Tasks, and PWDs less frequently unless your Vantagepoint data changes often.

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Failure notifications

Check Email on sync failure and enter a Notification Email to receive an email whenever a scheduled sync run fails. This gives you an early warning if Vantagepoint connectivity is disrupted or credentials expire. Click Save Settings to apply all sync configuration changes.

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Running syncs manually

Each endpoint section on the VP Sync tab has a Dry Run button and a Sync Now button:

• Dry Run — fetches data from Vantagepoint and shows a preview of what would be created or updated, without writing anything.
• Sync Now — performs the full sync and writes changes into FieldTime. A results summary appears with counts of fetched, created, updated, skipped, and error records.

Large syncs (Projects, Phases, Tasks) run asynchronously. The Recent Runs table refreshes automatically while a sync is in progress.

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Notification settings

Navigate to Admin → Notifications to configure the timing of automated reminders that FieldTime sends to employees. Click Save settings after making changes. Timing changes take effect for the next scheduled notification cycle.

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Account lockout policy

FieldTime enforces a login security policy to protect employee accounts. After 5 consecutive failed login attempts, an account is automatically locked for 15 minutes. No configuration is required — this policy is fixed and always active. Admins can view locked accounts in the Employee directory by toggling Locked accounts only. You can manually unlock a locked account from the employee’s row before the 15-minute window expires by clicking the lock icon.

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Annual attestation

FieldTime tracks which employees have completed their annual wage-theft prevention policy attestation, as required under California law. Employees complete the attestation through the FieldTime mobile or web app. As an admin, you can review attestation status from the Admin panel. The attestation record shows each employee’s completion date or flags those who have not yet completed it. Follow up with employees whose attestation is overdue before the annual deadline.

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Premium Ledger

Navigate to Admin → Premium Ledger to review premium pay adjustments across your workforce. The Premium Ledger surfaces cases where additional pay premiums apply — for example, missed-meal-break premiums or other California Labor Code requirements — so your payroll team can verify and process them accurately. Use the ledger as part of your pre-payroll review to ensure all applicable premiums are accounted for before exporting data to Vantagepoint.

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Personal notification preferences

Every FieldTime user — not just admins — can update their personal notification preferences. Open your profile dropdown (top-right of the screen) and navigate to Settings to adjust the types of notifications you receive. Personal settings do not override the account-wide timing configured by an admin; they control which notification types are delivered to you individually.