Your supervisor queue only shows timesheets for employees who report to you according to the supervisor assignment recorded in Vantagepoint. If an employee’s timesheet is missing from your queue, ask your Admin to verify the supervisor assignment in Vantagepoint and re-sync the employee data.
How Timesheets Reach Your Queue
FieldTime links each employee to their supervisor using the supervisor assignment stored in Vantagepoint. When all PM-level entries on a timesheet are approved, FieldTime automatically sets the timesheet status to Pending Supervisor Review and routes it to the queue of the employee’s assigned supervisor. Project Manager authority does not extend to supervisor approval — these are distinct roles with separate queues.What You See in Your Supervisor Queue
Your queue lists each timesheet waiting for your approval. For each timesheet you can see:| Column | What it shows |
|---|---|
| Employee | The employee whose week is under review |
| Week | The Monday–Sunday pay period |
| Regular Hours | Total straight-time hours for the week |
| Overtime Hours | Total overtime hours (over 8 hrs/day or 40 hrs/week under California law) |
| Double-Time Hours | Total double-time hours (over 12 hrs/day or 7th consecutive day) |
| PM Approval | Confirmation that all entries are PM-approved |
| Compliance Panel | Any overtime or meal-break findings flagged by FieldTime |
| Submitted At | When the employee originally submitted the timesheet |
Approving a Timesheet
Open your supervisor queue
Navigate to Approvals → Supervisor Review in the left sidebar. You will see all timesheets awaiting your approval.
Review the week summary
Click into a timesheet to open the full week view. Review each day’s entries — project, phase, task, classification, and hours — along with the weekly totals.
Check the compliance panel
Before approving, review the compliance panel on the right side of the timesheet detail page. FieldTime flags potential California-specific issues such as daily overtime, seventh-consecutive-day rules, and missed meal periods. Resolve any questions with the employee before approving.
Rejecting or Requesting a Revision
If the timesheet has an error that the employee needs to fix — incorrect hours, a missing entry, a wrong project code — send it back rather than approving it.Choose Reject or Request Revision
- Reject the timesheet when it contains errors that require the employee to resubmit from scratch.
- Request Revision when you want the employee to make a targeted correction and resubmit.
Add a note
Type a clear, specific explanation in the note field. The employee sees exactly what you write. For example: “Missing lunch break for Wednesday — please add the meal period, then resubmit.” or “Overtime on Friday looks incorrect — you were on site for 7 hours, not 10.”