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FieldTime keeps you informed about time-sensitive actions — from California-mandated meal break windows to weekly timesheet deadlines — through browser, email, and mobile push notifications. Admins can tune the exact timing of each reminder type so alerts arrive when they are most useful for your team.

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What notifications FieldTime sends

Meal break reminders

Alerts fire before the 4.5-hour and 9.5-hour continuous-work thresholds, giving non-exempt employees time to start a compliant meal break before California labor law requires it.

Timesheet deadlines

A reminder goes out each Monday morning prompting employees to review and submit their timesheet for the prior week before the approval window closes.

Approval status updates

You receive a notification when a manager approves or rejects your submitted timesheet, so you know immediately whether your hours are finalized or need correction.

Revision requests

When a manager sends a timesheet back for changes, you get a notification with the request so you can make corrections promptly.

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Notification channels

FieldTime delivers notifications through three channels:
Web push notifications appear as system-level alerts in your browser even when you do not have FieldTime open in an active tab. These notifications are delivered through Novu and require your browser to grant notification permission to the FieldTime web app.To enable web push in your browser, click Allow when FieldTime first asks for notification permission. If you dismissed that prompt, you can re-enable it in your browser settings:
  • Chrome: Settings → Privacy and Security → Site Settings → Notifications → find fieldtime.gaitools.com and set to Allow
  • Edge: Settings → Cookies and Site Permissions → Notifications → allow fieldtime.gaitools.com

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Adjusting notification timing (admins)

Admins control the lead time for clock-in, meal break, and clock-out reminders and the hour of the weekly timesheet reminder. To adjust these settings, go to Admin → Notifications.
SettingDefaultDescription
Clock-in lead minutes15 minHow many minutes before a scheduled shift start the clock-in reminder fires
Meal-break lead minutes10 minHow many minutes before the 4.5-hour or 9.5-hour threshold the meal break reminder fires
Clock-out lead minutes10 minHow many minutes before a scheduled shift end the clock-out reminder fires
Monday timesheet hour8 AMThe hour (0–23) on Monday morning when the weekly timesheet deadline reminder is sent
After changing any setting, click Save settings. The new timing takes effect for all future notifications immediately.

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Managing your personal notification preferences

To enable or disable individual notification types for your own account, go to Settings → Notification Settings in the FieldTime web app. Toggle each notification type on or off — your preferences are saved automatically.
Enable all notification types to ensure you never miss a meal break reminder or a timesheet deadline. Staying on top of both keeps your timesheets accurate and your firm compliant with California meal period requirements.

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Browser extension notifications

The FieldTime browser extension delivers notifications as native Chrome or Edge system notifications using the browser’s notifications permission. This means you receive meal break and deadline alerts even when the FieldTime tab is closed, as long as your browser is running. If extension notifications are not appearing:
  1. Open your browser’s extension settings and confirm the FieldTime extension is enabled.
  2. Check that your operating system’s notification settings allow browser notifications (on macOS, check System Settings → Notifications → [browser name]; on Windows, check Settings → System → Notifications → [browser name]).
  3. Make sure you have not set the extension’s notification permission to Block in your browser’s site settings.

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Snoozing a meal break reminder

Meal break reminder notifications include a Snooze 15 min action button. Click it to dismiss the current alert and receive a follow-up reminder 15 minutes later. Snoozing does not waive any meal period obligations — it simply delays the reminder.